A lot of data is collected, processed and used in educational institutions and schools. The persons affected in the field of application of data protection in educational institutions and schools are pupils, parents, teachers, administrative officers, and the school administration. A lot of privacy compliant requirements need to be noted both with the organization of pupil files, the course of school, the school administration, and the transmission of data to external agencies. To guarantee the observing of the data protectional requirements, several laws need to be obeyed regarding educational institutions, and, according to the agency, ecclesiastical institutions, too.
We offer the following services for educational institutions and schools:
- Data protection at the registration of pupils
- Data protection in the secretary’s office of the school
- Privacy compliant principal’s office
- Requirements to data protection regarding pupils files
- Data protection in the administrative structure of the educational institution
- Privacy compliant staffroom
- Distribution and taking of the post
- Protection of the employee data in the educational institution
- Administration of the school’s administration servers (server room and admins)
- Consents and consent management
- Data protection on the educational institution’s website (data protection notice, imprint, publication of photographies)
- Data protection regarding the publication of annual reports, festschrift, flyers, brochures
- Usage of LAN and WLAN by employees of the educational institution, pupils
- EDP classroom, internet café (supervision and user policy)
- Data protection within the classroom (class registers, notices, photographies, projects, participant lists)
- Requirements for publications in showcases, at the bulletin board of the school
- Data protection at the liasions teacher’s and the school psychologist‘s room
- Data transfer to the office for youth welfare, social institutions and hospitals
- Copyright compliant use of teaching media (audio-visual media, documents)
- Data protection by the usage of photographs in the context of pupil and teacher pictures, school events
- Permissions for the press and media for interviews, photographs and film recordings at the school grounds
- Data protection in the context of scheduling, access privileges to appointment diaries
- Preservation period for pupil and teacher files and handwritten notes
- Data protection at the workspace
- Technical organizational data protection in educational institutes
- Privacy compliant destruction of paper and data media
- Requirements to data protection in the context of video surveillance (monitoring and recording)
- Data protection trainings for teaching staff
- Data protection trainings for pupils including the use of social networks
- Collecting, processing and use of personal data by external service providers in the context of order details processing
- Preparation of internal procedure directories and public procedure directories
- Requirements on data protection regarding the intranet (birthday lists, photographies, anniversaries, pupil projects, etc.)
- We function as external data protection commissioner for educational institutions and schools (e.g. for private and church educational institutions)
